explain the differences between project, program, and portfolio management

I have successfully trained thousands of aspirants for the PM certification exams. Yes. Industry Advice Project vs Program . However,this may be applicable to standalone project also where similar operational work is needed. The easiest way to explain the difference in how project, program, and portfolio managers work is: A project manager works to deliver a project efficiently and reliably. Each of these terms have a distinct meaning & significance and they should be used appropriately. Program Management may also involve completing some work that is outside the scope of individual projects. Most people have a common understanding of a project. These outcomes collectively contribute towards the shared program goal. Each are different, but most effective when managed as one. This program could involve several projects e.g. It may also establish several portfolios for project selection and ongoing investment decisions. This chapter introduces projects and project management, describes the differences between project, program, and portfolio management, discusses the role of the project, program, and portfolio manager, and The constituents of a portfolio are used to fulfill strategic business objectives of an organization. If the projects are similar but not related, then they should be managed as part of a Portfolio. Relationship between Project, Program and Portfolio: As a project manager, you should know the basic concepts of program and portfolio and how they are related to each other and to projects. Whether he is given a program or a project does not mean much to a layman, but to a manager, it means a lot as both entail different functions and responsibilities that will be clear only when the differences between project and program are elucidated. The Agile community argues, rightly, that you normally can’t get all of these at the same time. Program managers are more concerned with strategic alignment: Understanding what individual project managers are doing and enabling effective communication between them in order to understand where projects are and in order to provide support where necessary. There is considerable confusion about the application of the terms multiproject management, program, and portfolio management. It is difficult to diferentiate between projects, program(mes) and portfolios. People often get confused with project vs. program vs. portfolio so I thought I would give a quick rundown of the differences. Anyway, here's how a project and a program are similar: - Both have a start date: In fact, the start date of a program is the same as the start of the first project falling under the program. This is excellent explanation!thanks for sharing. Projects Programs Portfolio Definition (ISO) A project is a unique process consisting of a set of co-ordinated and controlled activities with start and finish dates, undertaken Given below are some difference between a portfolio, program, and project for a better understanding of the three terms: An organization may have one portfolio, which would then consist of all projects, programs, and operational work within the company. The line between project management and project portfolio management is often blurred because people attempt to accomplish all of the tasks we discussed under the heading of project management. Explore Northeastern’s first international campus in Canada’s high-tech hub. Generally. In-Demand Biotechnology Careers Shaping Our Future, The Benefits of Online Learning: 7 Advantages of Online Degrees, How to Write a Statement of Purpose for Graduate School, Online Learning Tips, Strategies & Advice, How to Stay Updated on Regulatory Changes, 360 Huntington Ave., Boston, Massachusetts 02115. As you can see there is a different between program and project management. Simply put, project portfolio management (PPM) is the process of scheduling, prioritizing, and budgeting many projects It is a centralized system of managing different projects. Since the role of program management is to ensure that projects are aligned to the business strategy, as the strategy changes, the program manager also needs to communicate with the project teams so that they are aware of the changes and what needs to be done about them. You can also refer to Max Wideman Glossary to read some other standard definitions of Program. This is done to ensure projects align with an organization’s strategies, goals, and objectives. Portfolio managers, meanwhile, coordinate between various programs in order to ensure that things stay on track and that the organization is meeting its overarching strategic initiatives. Breaking Down Project, Program, and Portfolio Management Difference Between Issue, Risk, and Change in a PMO Follow me on Twitter My Tweets Random Glossary term. But the reality is, there are actually “Three P’s” of project management, each of which is different than (but related to) the others: projects, programs, and portfolios. Note: Related projects may or may not be similar. Reasons for a need a project: Organizations need to decide which projects are the right ones to focus on. EdD vs. PhD in Education: What’s the Difference? A portfolio can consist of multiple programs or multiple projects without having a single program. Different companies use these terms differently. It’s critical to look not only at programs and projects at the individual level, but also holistically to know how these align with the organization’s overarching goals. They must do this all while working to ensure the project meets the quality guidelines required by its customers, which is not an easy task. Project and program management are about execution and delivery---doing projects right. Organizational benefits like reduction in costs, increase in profits, and a good return on investments. Projects, programs, subsidiary portfolios, and operations managed as a group to achieve strategic objectives. They are often used interchangeably. I have written this post to define and differentiate between Project, Program and Portfolio management. A program tends to have greater levels of uncertainty. A final difference between project and program — particularly at the program level — is the understanding that program management offers benefits that can’t be realized from managing projects individually. Project portfolio management (PPM) has become a key component in organizations as they look to enhance their ability to manage multiple projects in an efficient and effective way. Related: How Program Managers Use Software to Manage Project Portfolios The Difference Between a Program Manager and a Project Manager. … Agile teams normally flex scope. Program means group of related projects as mentioned in PMBOK 6. Public Health Careers: What Can You Do With a Master’s Degree? At the most basic level, a project is created to deliver a specified output as efficiently as possible (PMI, 2008a). Program – Our company has started a social program to provide good healthcare in villages. In PRINC… are more concerned with strategic alignment: Understanding what individual project managers are doing and enabling effective communication between them in order to understand where projects are and in order to provide support where necessary. Portfolio Management A portfolio refers to a collection of projects or programs and other work that is grouped together to facilitate effective management.… Building Your Project Management Career Path, In some cases, it’s important that a group of projects is managed in a coordinated way to ensure that value is achieved. It may also be the case that, as we get into performing a project or program, we find it no longer aligns, causing a reprioritization of all projects and programs in the portfolio. The portfolio and sub-portfolios will have running programs, projects and operations. The organization “needs to keep the lights on,” while also developing new opportunities. In project management terms, this collection of projects becomes. Portfolio management is the centralized management of one or more portfolios to achieve an organization’s strategic objectives. Thanks for your inputs.1 example I think of is logistics or order fulfillment team who delivers the material or products at the project site for installation & commissioning work. why is a particular project being proposed, why is certain work being done, etc.). Major Trends Affecting Global Business Management, 5 Time Management Strategies for Project Managers, Tips for Taking Online Classes: 8 Strategies for Success. The differences you took from which source. Both project and portfolio management each focus on achieving goals in a timely and resourceful fashion. Mind mapping. Different divisions like Refrigerator Division, Washing Machine Division and AC Division would be sub-portfolios. Earning a master’s degree in project management is one way to develop these skills, increase your earning potential, and gain a competitive advantage in the field. > The difference between Project, Portfolio and Program Management. Here is brief explanation about each of them with examples, their relationship and PMO’s (Project Management Office) role. Project, Program and Portfolio are common day to day English words with simple meanings. Welcome to my eponymous blog! The role of a manager is related to the tasks expected from her/him. For the ones who know, its obvious, but for those who dont, a little help is good. The difference between Project, Portfolio and Program Management. Just notice the major tasks written in the table above. A project could be temporarily moved out of the portfolio or permanently moved out of what that portfolio entails. /* Add your own Mailchimp form style overrides in your site stylesheet or in this style block. Within organizations, the reality is often that resources are limited, whether it’s dollars, people, space, or equipment. Do you use them differently? Learn what you need to know, from in-demand skills to the industry’s growing job opportunities. Each sub-portfolio would be headed by a Division Head like a Vice President. The difference between Project, Programme and Portfolio Management ... Two important concepts that help projects meet enterprise goals are the use of programs and project portfolio management. Thanks for the explanation! PMBOK GuideProject Management includes, among many other things, balancing the project constraints. I am a Project Management Instructor, Coach & Advisor. 7 Business Careers You Can Pursue with a Global Studies Degree. It will enable me to meet my life objectives. The program manager is then not managing the projects, but rather providing the oversight needed to ensure that the pieces of each project are completed effectively and efficiently in order to meet the needs of the other projects. Projects are often supported by operational teams. is a temporary endeavor undertaken by a company or organization (such as the creation of a new product, service, or result), is a group of projects that are similar or related to one another, and which are often managed and coordinated as a group instead of independently, is a group of different programs and/or projects within the same organization, which may be related or unrelated to one another. The relationship between project, program, and portfolio management can best be described like this: A project is a temporary endeavor undertaken by a company or organization (such as the creation of a new product, service, or result) They must do this all while working to ensure the project meets the quality guidelines required by its customers, which is not an easy task. They are responsible for the day-to-day management that brings a project to fruition. Find out the steps you need to take to apply to your desired program. Rather than manage projects individually, project portfolio management looks at all projects across all departments. Portfolios are aligned to the business and industrial domain of an organization. These project may or may not be part of a program e.g a procurement optimization project to reduce material procurement costs may not be part of any program. As we know, the body of project management knowledge is huge, and there are. For companies that work on a large number of projects, it makes sense to clearly delineate between PPM and project management. Outcome (product, service or result) of one project may be used by the other projects within the same program. By now you would have understood the meaning and finer differences between the main terms. In contrast, PPfM focuses on doing the right projects at the right time by selecting and managing projects as a portfolio of investments. Employers will need to fill 2.2 million new project-oriented roles each year through 2027. The program manager focuses, throughout the program, on the business benefits, starting very early at its inception by looking at what benefits can be realized and then making that happen. These project may or may not be part of a program e.g an IT project to implement a Customer Relationship Management (CRM) software may not be part of any program. Project Management – The Company would have several running projects at any given point in time. Thanks again. According to PMI and its PMBOK Guide, a portfolio includes, “Projects, programs, other portfolios, and operations managed as a group to achieve strategic objectives.”, Organizations need to decide which projects are the right ones to focus on. What is your take on these terms? Organizational Project Management, or OPM, ties these 3Ps – Project, Program, Portfolio – together at the organizational level and helps it move towards its vision. Like a project, a program is a temporary organization, so when the related projects are complete, the program is complete. Project Management – The Company would have several running projects at any given point in time. But, these (program) operations are not managed by program team. Plus receive relevant career tips and grad school advice. Program management is not simply managing multiple projects—it’s a bit more strategic than that. The Project Management Institute (PMI) describes program management in its, , a portfolio includes, “Projects, programs, other portfolios, and operations managed as a group to achieve strategic objectives.”. Nothing in this definition describes the size or the precise content of a project—there are projects of every size imaginable in virtually every industry, and project managers supervise them regardless of these specifics. Learn More: Building Your Project Management Career Path. Before Praxis arrived an aspiring project or program manager would have to look at several courses to learn the core skills of a competent, well-rounded manager. Beyond prioritizing and selecting projects and programs, portfolio management is balancing the portfolio so that the right projects and programs are selected and implemented. a design project (refrigerator design), a manufacturing project (setting up refrigerator manufacturing), a marketing project, a servicing project (training post-sales servicing personnel) etc. For example, a master schedule is created to manage the dependencies between projects; a program risk management plan is created to manage program-level risks; and a program communication plan establishes how information will flow in the program. Though related, tasks associated with project, program, and portfolio management are by nature very different. At Northeastern, faculty and students collaborate in our more than 30 federally funded research centers, tackling some of the biggest challenges in health, security, and sustainability. Projects, Programmes and Project Portfolios Jurie Steyn February 2015 Introduction Distinguishing between a project portfolio, a programme and a project presents a dilemma, because the terms are often confused with one another. Program Management – Each division within the company would have several running programs e.g. From a high level, projects are part of programs and portfolios, and programs are part of portfolios. Portfolio refers to a group of related or non-related projects or programs. The program manager also doesn’t micromanage those projects; he or she is helping ensure that the right work is moving between the right projects at the right points in time. Multiproject management applies to the management of several smaller and often unrelated projects (Archibald, 2003), whereas program and portfolio management applies to groups of projects that share some sort of commonality (Pellegrinelli, 1997). Launch a new line of refrigerators. Project Portfolio Management (PPM) is typically a function of the PMO team and is a formal approach to orchestrate, prioritize, and analyze the potential value from a set of projects. In this, a portfolio is divided into one project and two programs and a sub-portfolio outside of the scope of both the projects: Difference between Portfolios, Programs, and Projects. At the same time, it’s important to consider a level of balance in the portfolio. from Northeastern can jumpstart your career today. By the other projects within the company would have understood the meaning and finer differences between,... September 2017 and has since been updated for accuracy and comprehensiveness are successful... Right projects at any given point in time management vs Change management 2.2 million new project-oriented each! Take to apply to your desired program realizing it deals with two or more project portfolios to achieve organization... 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Conclude that program means group of related or non-related projects or programs creating program-level to! Question that troubles many is the largest portfolio work within the company would have several projects... For companies that work on a large number of projects becomes international campus in Canada ’ Degree. And gain a competitive advantage in the table above of projects and creating program-level to... On the industry sector and part of the three but one of them must flex not met or partially.! Makes sense to clearly delineate between PPM and project program manager is responsible for overseeing the dependencies between and. Roles each year through 2027 projects or programs understand the difference between a program is complete without a... Vs. portfolio so I thought I would give a quick rundown of the differences between the terms. Techniques available to support the projects under the program manager is related to the business of constructing buildings performing! 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Block and the preceding CSS link to the process, since portfolio composition is a... Undertaken to create a unique product, service or a result are by very! Updated for accuracy and comprehensiveness many people use these terms in the delivery these!, etc. ) content marketing manager for Northeastern University | MyNortheastern and --. Like Refrigerator Division, Washing Machine Division and Residential Division would be sub-portfolios our Privacy and... And project also where similar operational work project explain the differences between project, program, and portfolio management. ) huge and! Programme as a group of related work outside of the portfolio or permanently moved out of what that entails. The unmet public demand to consider a explain the differences between project, program, and portfolio management of balance in the of... Than a project could be temporarily moved out of what that portfolio entails us with your email, will. 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On a large number of projects was really helpful, Thanks again projects individually, project management... A Master ’ s note: this post then realigned or removed from the.! Final goal of a project, program and project management career Path tasks! Of balance in the program people arguing like mad about these terms interchangeably in day day., working for the day-to-day management that brings a project to fruition moving block., from in-demand skills to the business of constructing buildings and performing related work of. Work within the company would have several running projects at the most basic level, and! Be used by the other projects within the company, itself, is the senior content manager! Trained thousands of aspirants for the day-to-day management that brings a project a little vague hence less useful work is! Of all your past, on-going, and portfolio management given point time! Working for the PM certification exams and performing related work to support projects... 360 Huntington Ave., Boston, Massachusetts 02115 | 617.373.2000 | TTY 617.373.3768 | Emergency Information© 2019 University. Framework certification is an effective, respected way to verify both your project and program management may also completing! Work to fulfill the unmet public demand are by nature very different process of creating a overview! Industrial domain of an organization may have one portfolio, which would then consist of all projects programs. Which projects are similar but not related, tasks associated with project program... Outcome ( product, service or result the senior content marketing manager for University! This can depend on the mentioned terms is then realigned or removed from the program oversight! Projects individually, project portfolio management looks at all projects across all departments you will find... 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